Annual Reporting Responsibilities of the ARC Special Research Initiative in Excellence in Antarctic Science (SRIEAS)
Introduction
Official reporting (and accounting) requirements apply to the expenditure of public funds. For each calendar year for which there has been at least six months of activity, all ARC Special Research Initiative grant holders are required to produce and submit to the ARC an Annual Progress Report by 31 March of the year immediately following the reporting year.
The due date for submission of the 2024 Annual Report is 30 June 2025.
Completing your Annual Report
As per the Grant Agreement, the following information should be included in the Annual Progress Report:
- the extent to which the objectives of the Initiative and the application have been met
- a summary of research highlights and achievements
- a summary of other outputs resulting from the use of the grant funds, including any advances in knowledge and technologies
- measurement and account of performance against Key Performance Indicator targets
- any issues affecting the progress of the grant or its research, and a statement of mitigation strategies employed
- a detailed activity plan for the next 12 months
any other matters which from time to time may be requested in writing by the ARC as matters which must be included in an Annual Report.
Financial one-page summary
A high-level, one-page financial statement is required in the Annual Progress Report. An example is provided below. Please note that the below table is intended as a guide only and may be adjusted as necessary.
Example high level expenditure reporting required for ARC Special Research Initiative. Income is divided across different source types and expenditure is split across high level categories.
| EXPENSES | $ |
| Salaries | |
| Travel and Visitor Support | |
| Equipment | |
| Workshops and Conferences | |
| Management and Administration | |
| Education, Outreach and Communications | |
| PhD Support | |
| Other expenses | |
| TOTAL |
Equity and Diversity Metric
Gender equity and diversity for roles in an ARC Special Research Initiative are required to be submitted in the Annual Progress Report. Targets are not required for this metric.
A template with example data is provided below:
*Example metric for Gender Equity and Diversity
| Gender Equity and Diversity | Woman / Female | Man / Male | Non-binary | Different Term | Prefer not to answer | Total personnel |
|---|---|---|---|---|---|---|
| Chief Investigators | 7 | 6 | 1 | 4 | 5 | 23 |
| Partner Investigators | 4 | 5 | 1 | 0 | 3 | 13 |
| Postdoctoral Researchers / Research Fellows (ie research staff with a PhD or equivalent) | 1 | 0 | 0 | 4 | 5 | 10 |
| Administrative staff | 13 | 2 | 0 | 3 | 4 | 22 |
Submitting an Annual Progress Report
By 31 March of the year following the reporting year, ARC Special Research Initiative grants must submit via email to ARC-Postaward@arc.gov.au:
- Annual Report containing the reporting requirements for your ARC Special Research Initiative in Excellence in Antarctic Science as noted in the Grant Agreement.
measurement and accounting of the grant’s performance against performance targets as set out in Schedule B4 of the Grant Agreement.
Contact Us
For further information please contact the Post Award team at the ARC on +61 2 6287 6600 or email ARC-PostAward@arc.gov.au.